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COVID -19 Information -Tillamook Bay Community College

COVID-19 Updates

TBCC Comprehensive COVID Responce Plan - Revised Oct. 20, 2020

As of June 22, 2020, the TBCC campus has opened to current students, employees, those with an appointment and invited guests. TBCC is following the Guidance for the Conduct of In-Person Instructional, Residential, and Research Activities at Oregon Colleges and Universities document provided by Oregon Health Authority (OHA) and the Higher Education Coordinating Commission (HECC) dated June 12, 200 and the Governor’s Executive Order #20-28. This plan also incorporates the temporary Oregon OSHA regulations for COVID response in Higher Education.

As the situation evolves, we are updating our comprehensive COVID response plan to ensure we are providing the safest environment for students and staff, and to meet the standards outlined by OHA and the HECC.  The most current copy of the COVID response plan, dated Oct. 20, 2020, as well as a copy of Executive Order #20-28, and the OHA/HECC Standard Guidelines are posted below as separate documents.

Our plan details how we can all work together to provide a safe and productive campus to meet the higher education needs of our community. We are in this together and we must work together to ensure a healthy campus.

Contact
Pat Ryan, HR/Facilities/Safety Director for TBCC, will implement, enforce, and supervise the requirements in the Governor’s EO 20-28.

Pat Ryan
TBCC HR/Facilities/Safety Director
503-842-8222 ext. 1020
patryan@tillamookbaycc.edu

Complaints
Complaints brought forward by faculty or staff will follow Board Policy 317. Complaints by students will follow Administrative Rule E008. Policies and Administrative Rules can be accessed at the TBCC Policy Tech site by logging into the public site.

Hours of Operation
College phone numbers are posted at the front entrance of each building for making appointments.

TBCC Main campus building access hours Fall Term
(Food Pantry available in the lobby)

Monday – Thursday: 7:40 a.m. – 7:15 p.m.
Friday: 8:30 a.m. – 5:00 p.m.

Library Hours

Monday – Thursday: 9:00 a.m. – 7:00 p.m.
Friday:   9:00 a.m. – 4:30 p.m.

  • The main PRI Building door on the east side of the building will be open during regular business hours.
  • In CTE classes located outside of the main campus (e.g. THS Career Tech Building) students will sign in upon  arrival to class. Sign in sheets will be turned in at least weekly. All other stipulations apply to alternative
    TBCC locations.

Protocols for entry onto Tillamook Bay Community College and Facilities

  1. All persons entering TBCC facilities are required to sign in. Only faculty, staff, and students are allowed in the building unless they have an appointment with someone at the college or are otherwise given approval by college management.  By signing in, people are indicating they have self-checked for primary COVID-19 symptoms (e.g. cough, fever, diarrhea, exposure to Covid-19 positive individuals, etc.) and are symptom free.
    • At the PRI Building, the sign in table is located in the east lobby.
    • People entering the main campus building will need to sign in at the Store window. During breaks and after normal business hours, there will be a staff member in the lobby to collect signatures of people entering the building. This person will also ensure that all people entering are wearing a face covering.
    • Students are required to wear face coverings or face shield at all times in campus buildings.

2. Staff will work to maintain 6’ distance from others wherever possible. Staff will wear a face covering anytime they are in a campus building outside of their office.

3. Office spaces will be configured to maintain physical distance and/or add plastic barriers.

4. At the main campus building, plastic barriers have been installed in the Store window. The Business Office and Student Services windows will remain closed until further notice. Signage will instruct students to go to the Store window to sign in and pay bills or access other services such as advising.

5. Student Services staff will work in individual offices. Students in the main campus building can meet face to face with advisors and financial aid staff in large meeting rooms or classrooms where social distancing can easily be maintained. These rooms will be taken off line from being used as classrooms. Face coverings are required in all of these meetings.

6. Signage in the lobby will explain PPE rules and procedures and provide information that explains the steps TBCC is taking to follow OHA guidelines and the Governor’s Executive Orders for reopening.

7. Faculty and staff are asked to frequently wash hands often with soap and water for at least 20 seconds.

8. Extra hand sanitizer will be made available around building.

9. All TBCC buildings will be sanitized daily and cleaning materials will be made available in each classroom. Emphasis will be on all public and shared spaces as well as high-touch points (door handles, handrails, push plates, light switches, public phones, and keyboards).

10. Most staff meetings will continue to be held on Zoom, especially for meetings with large numbers of people.

Vulnerable Populations

Staff identifying themselves as being in a high risk category, as defined in the Guidance for the Conduct of In-Person Instructional, Residential, and Research Activities at Oregon Colleges and Universities document from OHA dated June 12, 2020 should talk to their supervisor and then HR about accommodations once their relevant health conditions are verified by a physician.

Protocols for Classroom Instruction

  1. Students/faculty will not be allowed in class without a face covering or if not following social distancing guidelines. Students and faculty must wear a face covering or shield the entire length of the class. It will be the responsibility of the faculty member to ensure that students in the class are following these TBCC COVID Response Plan guidelines. If there are issues with a student not following guidelines, the faculty member will need to reach out to HR. Faculty will be provided a face shield for use in face to face classes.
  2. All seats in classrooms will be at least 6’ apart. There will be no extra chairs in classroom. This will define room capacity. Room capacity will be posted outside each classroom. Entry and exit points will be designated.
  3. Classes with individually assigned PPE (Welding and Science labs, for example) will have that clearly labeled and assigned per student for the entire term.
  4. The Facility Entry Protocol for F/F and Hybrid Classes (on TBCC Website) document details procedures and responsibilities for cleaning classrooms between classes. These will be in accordance with HECC guidelines for Instructional Activities.
  5. The Vice President of Instruction will work with faculty to determine the most appropriate modality for classes based on safety concerns and ability to meet student needs.

Protocol if Staff or Faculty Feel Ill, Exhibit Symptoms, or have been Exposed to COVID-19

  1. If a faculty or staff start to feel ill while at work and exhibit symptoms that could be related to COVID-19, or if they discover they have been in contact with anyone who has tested positive for COVID-19, they need to report it to Pat Ryan (5o3-842-8222 ext. 1020, patryan@tillamookbaycc.edu) and their supervisor and go home.
    • Prior to returning to work, they will need to either be tested for COVID-19 or self-quarantine for 14 days (after illness onset). This includes remaining home for 72 hours after fever is gone, without the use of fever reducing medicine, and assumes that other symptoms are improving. In no circumstances should any employee work on campus while experiencing illness symptoms.
    • Anyone who has been in close contact, for more than 15 minutes, with a person known to have been exposed to COVID-19 will also be asked to stay home. They will not return to campus until the point of contact is verified to be negative for COVID-19 or the situation is deemed safe to return to work (they themselves have tested negative for COVID-19 or have self-quarantined for 14 days with improving/no symptoms). The employee must also be fever free for 72 hours prior to returning to campus.
    • If able to work, arrangements will be made to work remotely during the self-quarantine or stay at home period. An internal notification will be made.

The area will be closed for up to 72 hours. This will trigger a deep cleaning of areas where the person went in the building in accordance with CDC guidelines** (see below).

Protocol if a Student Feels Ill, Exhibits Symptoms, or has been Exposed to COVID-19

  1. If students or other visitors show signs of illness and exhibit symptoms that could be related to COVID-19, or discover they have been in contact with anyone with COVID-19, they will be asked to leave the building, monitor their symptoms, and report to Pat Ryan (5o3-842-8222 ext. 1020, patryan@tillamookbaycc.edu). Students will need to either test negative for COVID-19 or self quarantine for 14 days after illness onset and 72 hours after fever is gone, without the use of fever reducing medicine, and experience improvement in any symptoms before returning to class.  
  2. Anyone who has been in close contact, for more than 15 minutes, with a person known to have been exposed to COVID-19 will also be asked to stay home. THey will not return to campus until they point of contact is verified to be negative for COVID-19 or the situation is deemed safe to return (they themselves have tested negative for COVID-19 or have self quarantined for 14 days with improving symptoms).  The student must also be fever free for 72 hours prior to returning to campus.
  3. Arrangements will be made for the student to remotely attend their classes or other arrangements will be worked out with them. An internal notification will be made in the situation where someone in the building has tested positive.

The rea will be closed for up to 72 hours. This will trigger a deep cleaning of areas where the student went in the building in accordance with CDC guidelines** (see below).

Protocol if an Individual who has been in a TBCC Building Test Positive for COVID-19

  1. If someone that has recently been in the building tests positive for the virus, this information will be submitted to the Tillamook County  Health Department (503-842-3940). The area or building will be closed, as needed, until it has had a deep cleaning in accordance with CDC guidelines. The TBCC building or area would reopen as it is determined to be safe to do so. TBCC will communicate this information as directed by the health department.

** CDC guidelines for cleaning and disinfecting your building or facility if someone is sick

  • Close off areas used by the person who is sick.
    • Companies do not necessarily need to close operations, if they can close off affected areas.
  • Open outside doors and windows to increase air circulation in the area.
  • Wait 24 hours before you clean or disinfect. If 24 hours is not feasible, wait as long as possible.
  • Clean and disinfect all areas used by the person who is sick, such as offices, bathrooms, common areas, shared electronic equipment like tablets, touch screens, keyboards, remote controls, and ATM machines.
  • Vacuum the space if needed. Use vacuum equipped with high-efficiency particular air (HEPA) filter, if available.
    • Do not vacuum a room or space that has people in it. Wait until the room or space is empty to vacuum, such as at night, for common spaces, or during the day for private rooms.
    • Consider temporarily turning off room fans and the central HVAC system that services the room or space, so that particles that escape from vacuuming will not circulate throughout the facility.
  • Once area has been appropriately disinfected, it can be opened for use.
    • Workers without close contact with the person who is sick can return to work immediately after disinfection.
  • If more than 7 days since the person who is sick visited or used the facility, additional cleaning and disinfection is not necessary.
    • Continue routine cleaning and disinfecting. This includes everyday practices that businesses and communities normally use to maintain a healthy environment.

https://www.cdc.gov/coronavirus/2019-ncov/community/disinfecting-building-facility.html

Communications regarding Campus Operations

CARES Act Funds Support Students at Tillamook Bay Community College

Tillamook, OR – To assist students and the College during the Coronavirus pandemic, Tillamook Bay Community College received $315,778 under 18004(a)1 of the CARES Act, part of the Higher Education Emergency Relief Fund, distributed by the U.S. Department of Education. Fifty percent of the funding is required to be used to support students who were directly impacted because of changes that took place on campus resulting from the COVID-19 pandemic.  As of October 15, 2020, the College awarded 187 students with $148,876 in emergency financial aid grants with these funds.

Each of the 187 students received $600. Ninety students who received the $600 in a previous term received an additional $280 in fall term to support continued needs. The amounts distributed were a standard average of funding students who experienced the campus disruption would need for each of the terms. Eighteen students have applied for and received additional funding support due to an increased hardship caused by the disruption. The remaining balance of $9,013 in funds will be distributed to eligible students during the remainder of fall and winter term.

The college applied for and received the CARES Act funding to ensure students in Tillamook County have the support they need to continue their education during the COVID-19 pandemic. As of October 15, 2020, all students in spring, summer, and fall term who are eligible under the Cares Act guidelines to receive funding have received it.

Eligible students were notified via email they would receive the funds with information on what expenses the funds can be used to cover and how to apply for additional funding if the amount was insufficient to meet their needs caused by campus disruptions. Students who are not eligible to receive the CARES Act funding but have suffered a hardship during the pandemic, can apply for emergency funds available through the TBCC Foundation. An application for emergency funds is available on the TBCC student portal MyTBCC.

For questions about student emergency financial aid grants contact Rhoda Hanson, Vice President of Student Services (503) 842-8222 ext. 1110.

October 15, 2020 Cares Act Funding Notice

August 4, 2020 Cares Act Funding Notice

July 15, 2020 Cares Act Funding Notice

May 20, 2020 Cares Act Funding Notice

CARES Act Funding to Support the Institution

Quarterly Budget and Expenditure Reporting under CARES Act Sections 18004(a)(1) Institutional Portion, 18004(a)(2), and 18004(a)(3), if applicable for Tillamook Bay Community College.

September 30, 2020 quarterly reporting form

October 30, 2020 quarterly reporting form

Preventative Measures

  • Wash your hands with soap and water for at least 20 seconds.
  • Use hand sanitizer if soap and water is not available.
  • Cover your cough and sneeze with a tissue or your sleeve; throw tissue in the trash.
  • Avoid touching your eyes, nose, and mouth.
  • Avoid contact with people who are sick.
  • Stay home when you are sick, except to get medical care.

Housekeeping

  • Clean and disinfect frequently touched objects and surfaces.

On a daily basis, as part of the routine cleaning, surfaces at TBCC are sanitized; this has been the practice for years at TBCC. The product used on campus is a sanitizer/virucide; the solution used kills almost all bacteria.  Over the past two weeks, the custodial staff has expanded the cleaning regimen to include the daily sanitizing of frequently touched surfaces through the building. This however does not include individual offices or work areas as a matter of respect for personal space.

Supplies are available to staff and faculty to clean personal space and individual offices. Contact Pat Ryan, Director, Facilities, Human Resources, and Safety.  Being diligent with the hygiene and housekeeping efforts of the campus community and facilities are important factors in helping keep germs in check.

Let us each do what we can to help maintain a healthy campus.