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Return of Financial Aid Funds -Tillamook Bay Community College

Return of Financial Aid Funds

Some scenarios may require the return or repayment of financial aid funds. Please review the information below to answer your questions.

Understanding Drop and Withdraw

The TBCC refund policy states that a refund is allowed for a credit class if the class is dropped before the end of the first week of a term. After the first week of the term students will receive a withdraw (W) as a grade on their transcripts and will not receive a refund for the course.

Important: Students should consult with an career education advisor and/or financial aid advisor for help with decisions about withdrawing.

Factors to consider when withdrawing from a course
  • Withdrawing will cause you to lose the tuition, fees and time already put into the course.
  • Withdrawing may mean that financial aid will not pay for the repeated course.
  • Withdrawing may lead to Financial Aid Warning or Suspension.
  • Withdrawing can jeopardize financial aid eligibility.
  • Withdrawing may require repayment of financial aid.
  • Withdrawing may change or eliminate veterans’ benefits.
  • Students who stop attending class without submitting a withdrawal form to Student Services, could receive a failing grade.
Determining Financial Aid Repayment

Federal regulations state that students earn financial aid each term by attending and participating in classes. Students must attend class and participate for more than 60 percent of the term in order to earn all of the financial aid funds for that term. (This percentage counts all calendar days including the first and last of each term,weekends and holidays.)

The portion of financial aid which must be returned to the Financial Aid Title IV program will be based on your date of withdrawal as determined by the college based on one of the following:

  • The date that you complete and return the withdrawal form, or
  • The midpoint of the term, if you don’t officially withdraw, or
  • A date documented by the college (ex:last day of attendance as reported by faculty)

Note: If withdrawal occurs after the 60 percent date, a student will have earned all of the financial aid received and no refund will be required.

Recognizing the advantages of completing classes

Successfully completing attempted courses will save students time and money. Students who do not pass any attempted credits can be placed on financial aid warning or suspension. Not passing classes while on probation will result in loss of future financial aid.

Students that have no passed classes are required to repay a portion of the financial aid grants and loans funded.

Classes are not considered passing if they result in a Failure (F), Withdraw (W), No Pass (NP), or Audit (AUD).

Repaying Financial Aid Funds

Students will be notified in writing of the amount of unearned aid and the portion that they are responsible to repay. Students have 30 days from the date on the invoice to start making payments to the TBCC Business Office. The balance will need to be paid in full before students will be able to access transcripts or enroll in another term. Unpaid balances may be turned over to collections.

Financial Aid Overpayment

A Financial Aid overpayment may occur as a result of additional resources, such as scholarships, tuition waivers, or third party payments. A financial aid overpayment may also occur due to dropped classes that result in a reduction of tuition charges. In these cases a student’s financial aid may be reduced.